MinMax Pro / In detail
The long version
The product page is the short one. This is everything underneath it — every module in the workspace, exactly what the subscription covers, what setting up actually involves, what is in the built-in Academy, and how we govern the parts that decide who gets offered work.
Every module
What is actually in the workspace
All of it is in one subscription, and all of it is behind one login. Which modules appear, and what they are called, follows the industry the workspace is configured to — a field service account sees Jobs and Crews where a freight account sees Loads and Drivers.
Getting work in
- Leads — leads and opportunities through to a signed deal
- Quotes & estimates — approved quotes become scheduled work with no retyping
- Proposals — for engagements and retainers rather than a line-item quote
- Marketing — campaigns and outreach against your own customer list
- Reviews — published reviews and the ones still waiting on a reply
Getting work done
- Scheduling — a drag-and-drop calendar, by day, week or month
- Dispatch — offers a job down your own priority list until someone takes it
- Job / load / charter board — the same board, named for your operation
- Field portal — the phone surface your crew actually uses on site
- Time clock — clock in against a specific job, from a phone
- Fleet — vehicles and vessels, with what is assigned to what
Getting paid
- Invoices — with overdue tracking and payment status
- Job costing — margin calculated from real logged hours, not estimated
- Projects & retainers — milestone progress and hours-used-against-included
- Receivables — what is aging, and by how long
Keeping track
- Customers & clients — full job, project and service history on the record
- Documents — files against the customer, the job or the project
- Templates — a library of documents, letters and emails you can edit
- Tasks — assigned, with owners and due dates
- Chat — team messaging that stays in the workspace
- Compliance — licenses, endorsements, CDL class and duty hours
Seeing the operation
- Command center — live queues of everything that needs a decision today
- Alert center — escalation that moves to the next person until someone answers
- Reports — a card library you assemble, plus reports built to your numbers
- Analytics — the day as it happens, then revenue, utilization and trend over time
- Capacity — what you can actually sell next week
Everyone else
- Client portal — white-labeled, for your customers
- Team — your people, their roles and what each can see
- Training — the MinMax Pro Academy, tracked per person
- Branding — your logo, colors and business name on every surface
- Settings — locations, categories, alert thresholds, scheduling rules
What it costs
One subscription, and what is inside it
The live price is on the signup page, shown before you enter anything. It is not repeated here on purpose — a number written into marketing copy in two places drifts, and the signup page is the one that has to be right.
- You sign yourself up, in a few minutes. Choose the product you run, name your business, add a card, and your workspace is built while you wait — you confirm your email, set a password, and you are in. The first 30 days are free, and there is no long-term contract.
- Every module is in the subscription. Everything listed above — scheduling and dispatch, quotes, invoicing, job costing, documents, reports, the time clock, the alert center, the whole list. There is no feature tier to climb, and no upsell the first time you need something real.
- The parts other vendors bill separately are just included. The white-label client portal, your branding on every surface a customer sees, the MinMax Pro Academy's 47 courses, and support that reaches the people who build it. Not add-ons.
- No fee at the start, and no fee later. No configuration fee, no migration invoice, and no per-seat surprise for putting your whole crew on it. What you sign up at is what it costs.
- Custom builds are quoted separately, and flat. A report shaped to your numbers, or a workflow the platform does not have yet, is scoped and quoted in writing at small-business rates — half up front, half on delivery — and you decide before a line of it is built. It never appears on your subscription as a surprise.
Setup, honestly
There is a rollout. You run it, and it takes an afternoon.
Every platform this size has a rollout — anyone who tells you otherwise is selling. What is different here is who does it and what it costs: there is no implementation consultant to book, no configuration invoice, and nothing to install. It is three steps, and they are yours.
Pick your trade at signup
The workspace comes up in your terminology and workflows — jobs, charters, loads or engagements — before you enter a single record. This part genuinely is instant, because it is a configuration rather than a build.
Minute 1Bring your book over
Import the customer or client list you already have from a CSV, add the people who do the work, and put your logo and colors on everything a customer will see. This is the part that takes actual time, and how long depends on how clean your existing list is. A few hundred customers out of a spreadsheet is an afternoon; ten years of records in three systems is not, and we would rather say so up front.
Hour 1 to a dayRun the first day on it
Book work, dispatch it, close it out, send the invoice. You can run that whole loop the day you sign up. What takes longer than a day is habit — getting the crew off the old system, which is why the field app was built for them rather than for the office.
Day 1, then a few weeks of habitWhat we will not promise. We cannot promise a migration from an arbitrary legacy system is painless, or that your team stops opening the old spreadsheet in week one. If your data is somewhere awkward, migration is a scoped, quoted piece of work like any other custom build — same terms, agreed before it starts.
Training
The MinMax Pro Academy, in the Training tab
47 courses and 944 lessons across six tracks, inside the workspace your team already signs in to. No second login, no separate subscription, and progress is tracked per person. Three tracks go to every account; the other three are matched to the industry you configured.
AI & Automation
What the tools actually do, where they help a small operation, and where they do not.
Computer & Digital Skills
The baseline a crew needs to work off a phone and an office needs to work off a browser.
Business Foundations
Pricing, cash flow, quoting, customers and the parts of running a business nobody taught you.
Home & Field Services
For the trades — the job, the customer, and the day.
Logistics & 3PL
For carriers, brokers and fleets.
Consulting & Professional Services
For engagements, retainers and billable hours.
Governance
Who decides, and what the compliance checks are not
Who decides who gets the work
You set the order your people are offered work in. The defaults are availability, qualification and proximity — change them, or switch the ordering off entirely and offer a job to everyone at once.
Nobody is scored unless you decide what the score counts, and everyone can see their own numbers. Per-person reporting exists for payroll, commissions and utilization, and it is visible to the person it is about.
MinMax Pro is a tool for making the call. It does not make the call for you, and any ordering it applies can be overridden by a human at the moment of dispatch.
What the compliance features are
Licenses, endorsements, CDL class and duty hours are tracked against the records you enter, and conflicts are flagged before a job is assigned. That is a scheduling safeguard: it stops you dispatching someone who, according to your own records, is not clear to run the job.
It is not a system of record for FMCSA or USCG compliance, and it is not a replacement for your ELD, your licensing files, or your own review. The checks are only ever as current as the records you put in.
Our privacy policy and terms of service cover data handling and the contract itself.
Questions
The rest of the questions
Cost, setup time, trying it first and who builds it are answered on the product page.
Can you build reports and features specific to my business?
Which industries is MinMax Pro built for?
Does MinMax Pro monitor or rank my employees?
Is training for my team included?
Easier to click than to read about
The demo workspace has sample customers, jobs, projects, charters, loads and invoices already in it. No form, no credentials to type.