One system that runs the whole job, not a dozen apps.

Separate bills, separate logins, and the same details retyped into every one. MinMax Pro puts the whole operation in one system, where the customer, the job and the invoice are the same record from the first call to the payment. Nothing to install - and if it doesn't do what you need, we build that in.

Start Your 30-Day Free Trial Try the Demo

Free for 30 days - nothing is charged for your plan until your trial ends, and you can cancel anytime before then. No long-term contract, and the demo opens without a signup.

1
Subscription in Place of a Stack of Apps
$0
Setup & Per-Seat Fees
0
Days Free, and No Long-Term Contract
0
Integrations to Keep Alive Between Tools

How It Fits Together

One Record, One System, One Bill

The call becomes the quote, the quote becomes the job, and the job becomes the invoice - one record the whole way, instead of a chain of apps handing it to each other. The extra bills stop because the work stopped needing them.

Nothing Typed in Twice

The request becomes the quote, the quote becomes the job, the job becomes the invoice.

  • One record the whole way through
  • Nobody on payroll retyping between apps
  • Those hours go back to billable work

No Connectors to Babysit

Nothing to stitch together, so nothing breaks quietly.

  • Scheduling, customers, invoices and time read the same records
  • No integration fees and no glue to maintain
  • The number on your dashboard matches the calendar

One Bill Instead of a Stack

One flat monthly price, sized by your team.

  • Every module in every plan - nothing to unlock later
  • Add a hire without adding an invoice
  • No per-seat bill from six different vendors

Grows Without Another Vendor

Need something it doesn’t do yet? We build it in.

  • Quoted flat and in writing before it starts
  • Built and supported in-house
  • Lands in the same system, not one more app

Two Builds, One Core

The Same Platform, Shaped to Your Trade

Same core, different rules, different numbers, different paperwork.

  • Field Service - HVAC, plumbing, electrical, roofing and the other trades.
  • Consulting - agencies, IT and professional services firms.

Both ship today, every row of the chart included.

Pick your trade at the top of a column. Until you do, the chart cycles on its own. Every row ships today.

One platform in two industry configurations, Field Service and Consulting: what each capability does in each. Both ship today.
Capability For: HVAC · Plumbing · Electrical · Landscaping & Lawn Care · Pest Control · Roofing · Appliance Repair · Handyman · Pool Service · Snow Removal · Garage Door For: Management Consulting · IT & MSP Services · Marketing & Creative Agencies · Accounting & Bookkeeping · Engineering & Design · Independent Consultants
Scheduling & Dispatch Drag work onto the job calendar, assign the crew, and resize an appointment that runs long. The rest of the day re-flows around it instead of quietly going wrong. The engagement calendar carries the milestone dates, so a date that slips shows up on the schedule instead of only in a status document.
Records With Full History One record per address: the equipment on site, every past visit, the quotes and what was actually paid. Whoever you send today arrives knowing what the last crew found. Every engagement, proposal, contact and invoice on one client record, so the renewal conversation starts from what was delivered and what was billed, not from memory.
Quote → Work, No Retyping Approve the quote and its line items, price and duration carry onto the calendar untouched. Nothing is retyped, so nothing is retyped wrong. Scope, rate and milestone dates come across from the signature, so the project runs against the terms the client actually agreed to.
Invoicing & Payments The invoice is ready to send the moment the job closes, before the crew is back, and receivables age where you can see them. Bill by retainer, by milestone or by logged hours; the time entries roll straight onto the invoice without a month-end rebuild.
Time Tracking & Costing Crews clock in against a specific job from their own phone, so labor lands on the right job and margin is calculated from logged hours instead of estimated. Every entry carries a rate and a billable flag and feeds both the invoice and the retainer position, with no month-end reconstruction from calendars.
Documents & E-Sign Work orders, estimates and sign-off sheets signed on the crew’s phone at the door and filed on the job before they leave the driveway. Statements of work and contracts sent for signature and filed against the client and the engagement, so nothing starts on a verbal.
Tasks & Team Chat The photo, the change order and the customer’s “while you’re here” live on the job instead of in a group text. The office sees it without being called. Discussion sits on the engagement and every task hangs off the milestone it affects, so a slipping task shows up as a slipping date.
Reports & KPIs Revenue, margin and utilization by job, crew and service, built to the figures you actually run the business on. Billable utilization, realization and project health across the whole portfolio, not one project at a time.
Branded Client Portal Under your branding, the customer approves the quote, follows the visit through its stages and pays. Those are the three calls your office takes most. Clients follow milestone progress, sign off deliverables and settle invoices in your branding, so status is something they check rather than something you write.
What This Build Adds When a job runs past its window, the office is prompted to call the next customer before that customer calls you. Hours used against hours included on every project card, summed from the time entries as they are logged, so you see the overrun in week two, not at invoicing.

Who decides, and what the compliance checks are. A person on your team assigns every job. MinMax Pro is a tool for making the call, not a system that makes it for you - and like any software, what it ranks, flags or suggests can be incomplete or wrong, so a person reviews it before anything rides on it. Vendor insurance, license and W-9 tracking is a record-keeping safeguard checked against the dates you enter, not a system of record for any licensing or regulatory body. Both statements in full →

What You Can Cancel

One Workspace Instead of a Dozen Subscriptions

A booking link. A scheduling app. A customer database. Quoting and invoicing. A time clock, a project board, team chat, a review tool, a customer portal, and the spreadsheet holding it all together. Already built in - and the portal your customers sign in to carries your name and your logo, not ours.

Replaces the Scheduling & Dispatch App

Stop paying an app just to tell people where to be.

  • Drag work onto the calendar and assign the right person
  • Stretch a job that runs long - the day adjusts around it

Replaces the Customer Database

Every visit, every unit on site, every quote and payment - on the customer.

  • Whoever you send arrives knowing what the last person found
  • Your newest hire looks like your most experienced one

Replaces the Quoting & Invoicing Tools

Approved online, scheduled automatically, invoiced on close.

  • No retyping between the quote and the job
  • See who paid, who is late, and what is sitting in receivables

Replaces the Time Clock & the Spreadsheet

Your crew clocks in against a job, from their own phone.

  • Hours land on the right job, and they get paid for all of them
  • Margin is calculated, not guessed
  • Revenue and utilization update as the day happens

Replaces the Booking Link & Portal Add-On

Customers book themselves, then sign in under your logo and colors.

  • They see upcoming work, approve quotes and pay what they owe
  • The booking page carries a small “Powered by MinMax Pro” credit, which the custom tier removes

Replaces the Chat App & Project Board

The answer to “where is that?” is wherever the work is.

  • Files sit on the customer, the job or the project
  • Tasks carry owners and due dates
  • Team chat stays in the workspace

The Whole Platform

Every Part of the Operation, Already Built

Eighteen areas of the business and 108 working capabilities, all sharing one set of records.

In Every Workspace

MinMax Pro

One Platform for the Whole Operation

108Working Capabilities
18Areas of the Business
1Shared Record Behind It All

Scheduling & Calendar

  • Day, Board and List Views
  • Double-Booking Warnings
  • Repeat and Multi-Visit Jobs
  • Waitlist for Openings
  • Google and Outlook Sync
  • Public Booking Page

Quotes & Estimates

  • Expiration Dates on Quotes
  • Options and Packages
  • Customer Approves Online
  • Approved Quote to a Job
  • Up-Front Deposit Invoices
  • Saved Price List

Getting Paid

  • Pay in the Customer Portal
  • Card and Bank Payments
  • One Pay Link Everywhere
  • Record Cash and Checks
  • Overdue Reminders Sent
  • Unpaid Invoices by Age

Client Portal

  • Sign In Without a Password
  • Quotes and Proposals
  • Invoices and Payments
  • Past Jobs and Projects
  • Messages Both Ways
  • Request New Work

Documents & Templates

  • Custom Templates
  • Customer Details Filled In
  • Print-Ready PDFs
  • Signatures Collected Online
  • Signed Copies Locked
  • Your Own File Storage

Team & Time

  • Clock In and Out
  • Fix a Missed Punch
  • Timesheets and Pay Periods
  • Who Can See What
  • Team Chat With Threads
  • One-on-One Check-Ins

Vendors & Subcontractors

  • Vendor Sign-In
  • Purchase Orders
  • Expected Delivery Dates
  • Subcontractor Hours
  • Vendor Agreements
  • Insurance and License Files

Marketing & Reviews

  • Customer Mailing Lists
  • Ask for a Review
  • Google Rating and Reviews
  • Public Reviews Page
  • Text Back and Forth
  • Quiet Hours and Opt-Outs

Reports & Analytics

  • Numbers at a Glance
  • Build Your Own Report
  • Saved Report Library
  • Click a Number for Detail
  • Leads and Sales Pipeline
  • How Busy the Team Is

Security & Your Data

  • Set What Each Role Can Do
  • Your Data Kept Separate
  • Who Changed What
  • How Long Records Are Kept
  • Customer Data Requests
  • Your Logo and Colors

Built for Field Service

Plumbing, HVAC, electrical, landscaping, restoration and the other trades that work on site.

Dispatch & Job Locations

  • Trade Categories
  • Crew Availability
  • A Job Address per Visit
  • Jobs on a Map
  • Trip Charges
  • Alerts for the Day

Mobile App for Crews

  • Job Status From the Field
  • Customer Signs and Pays
  • Today’s Work List
  • Works Without Signal
  • Limits on Field Pricing
  • Job Photos

Custom Forms

  • Build Your Own Forms
  • Questions That Adapt
  • Totals Added Up for You
  • Sign on the Screen
  • Several Photos at Once
  • A Copy for the Customer

Fleet & Equipment

  • Vehicle List
  • Assigned to a Crew
  • Maintenance Schedules
  • Marked Out of Service
  • Mileage and Hours
  • Repair and Service Costs

Built for Consulting

Solo consultants and small firms that bill for time, projects and retainers.

Leads & Proposals

  • Lead Pipeline Board
  • Intake Questionnaire
  • Proposal Templates
  • Client Signs to Accept
  • Contract Drafted for You
  • Won Deal to a Project

Projects & Delivery

  • Milestones & Deliverables
  • Task Boards With Owners
  • Tasks Waiting on Others
  • Client Status Updates
  • Client Signs Off on Work
  • Final Invoice at Close

Time & Billing

  • Timer or Typed-In Hours
  • Quarter-Hour Rounding
  • Rates Agreed per Client
  • Unbilled Hours to Invoice
  • Retainer Hours Used
  • Fixed Fees by Phase

Workload & Booking

  • Workload Forecast
  • Meeting Types
  • Booking Rules and Hours
  • Routed to a Consultant
  • Meeting Agendas
  • Clients Rebook Online

See How Each Area Works

Frequently Asked Questions

What Owners Ask Before They Sign Up

What if my industry isn’t mentioned?
Field Service and Consulting are the two builds that ship today, and they are configurations of one platform rather than the edge of it. The terminology, workflows and modules of the whole workspace are set to how your business talks. If your trade is not one of the two, we build the configuration ourselves. It is scoped and priced in writing before anything starts, by the same people who build the platform.
What does MinMax Pro cost?
One flat monthly subscription per workspace, sized by team: the plans differ only in how many team seats they include, never in features, and nothing is ever billed per user. The current price for every plan is shown on the signup page before you enter anything, whichever industry build you pick; the unlimited-seat Enterprise plan is quoted flat for your team, starting from the floor shown there. The first 30 days are free and there is no long-term contract. Every module is in every plan, along with the client portal, your logo and business name on that portal and on the documents you send, and support. There is no setup or configuration fee (a large data migration is the one exception: it is scoped and quoted in writing first), and no sales call to sit through: you sign yourself up, and an Enterprise quote is requested from the signup page and comes back in writing. The one optional paid extra is custom branding of your portal, requested from Brand Studio after you sign up; its one-time fee is stated on the signup page and billed when the work begins. Custom reports or workflows the platform does not have yet are quoted flat, in writing, before that work starts: half up front, half on delivery. What is in the subscription, in full →
How long does it take to get set up?
Setup is designed to finish in one sitting: you pick your industry, import your customer or client list, add your crew, and start booking work the same day. A straightforward list out of a spreadsheet is an afternoon; a large migration out of several legacy systems is a scoped, quoted piece of work - what rollout involves, honestly →. There is nothing to install. MinMax Pro runs in the browser on desktop, tablet and phone.
Can I try MinMax Pro before committing?
Yes. A live demo workspace is loaded with sample customers, jobs, projects and invoices so you can click through it before you talk to anyone. Open the demo and it signs itself in, with nothing to fill out. The sample records are made up; the software is not.
Do my customers get their own login?
Yes. Every account includes a client portal where your customers can see upcoming work, approve quotes and proposals, view invoices and message your office. The portal carries your own business name and logo, and so do the documents you send. The workspace your team signs in to keeps the MinMax Pro mark, and the portal and the public booking page carry a small “Powered by MinMax Pro” credit, which the custom tier removes.
Who builds and supports MinMax Pro?
MinMax Pro is built and supported by MinMax Strategies LLC, an AI, automation and IT consulting firm based in Grand Rapids, Michigan that works with small businesses nationwide. That is deliberate: we answer your email and we write the code, so a custom report or a new workflow is a scoped conversation with us rather than a feature request into somebody's backlog.
Does MinMax Pro replace my accounting software?
It can be where you keep your books, and it is a tool you use, not a service we perform. Alongside quotes, invoicing, payment status, overdue tracking and job costing, every plan includes the Financial Suite: a double-entry ledger with receivables, payables, line-level costing, bank reconciliation, a period close and management reports. Those reports are unaudited, prepared by you from the records you enter, and built for your accountant to work from. It calculates no payroll or sales tax and files nothing. Your records export to CSV whenever you need them, and there is no direct QuickBooks sync today. If a sync matters to your operation, that is a scoped custom build: quoted flat, in writing, before any work starts.

The full FAQ also covers custom builds and how your data is handled →

Getting Started

From Signup to Booked Work in One Sitting

No sales call, no implementation fee, and nothing to install. You sign yourself up, and the first 30 days are free.

1

Pick Your Industry

Choose the configuration that matches how you work. The workspace comes up speaking your trade's language, with your modules already in place.

Self-Serve
2

Bring Your People and Customers

Export your customer or client list from the tool you are leaving, import it, add your crew, and put your logo and colors on every screen your customers see.

CSV Import
3

Book the First Job

Take the next call inside the system: quote it, schedule it, dispatch it. The same record runs through to the invoice.

Same Day

See the Whole Operation on One Screen

The demo is already loaded with sample customers, jobs and invoices, so you can run one job from the first call to the paid invoice - and see exactly what you would be cancelling on the way. No form, no credentials - the button signs you straight in.

Try the Demo Start Your 30-Day Free Trial

Free for 30 days - nothing is charged for your plan until your trial ends, and you can cancel anytime before then.