Stop paying for tools that don't talk to each other.

Separate bills, separate logins, and the same details retyped into every one. MinMax Pro replaces that stack with one system, where the customer, the job and the invoice are the same record. Nothing to install - and if it doesn't do what you need, we build that in.

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Free for 30 days - nothing is charged for your plan until your trial ends, and you can cancel anytime before then. No long-term contract, and the demo opens without a signup.

1
Subscription in Place of a Stack of Apps
$0
Setup & Per-Seat Fees
0
Days Free, and No Long-Term Contract
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Integrations to Keep Alive Between Tools

Where the Savings Come From

Fewer Vendors, One System That Works Together

Every extra tool is another bill, another login, and another place the same customer gets typed in again. Put the whole operation in one system and the stacking stops.

One Bill Instead of a Stack

One flat monthly price, sized by your team.

  • Every module in every plan - nothing to unlock later
  • Add a hire without adding an invoice
  • No per-seat bill from six different vendors

Nothing Typed in Twice

The request becomes the quote, the quote becomes the job, the job becomes the invoice.

  • One record the whole way through
  • Nobody on payroll retyping between apps
  • Those hours go back to billable work

No Connectors to Babysit

Nothing to stitch together, so nothing breaks quietly.

  • Scheduling, customers, invoices and time read the same records
  • No integration fees and no glue to maintain
  • The number on your dashboard matches the calendar

Grows Without Another Vendor

Need something it doesn’t do yet? We build it in.

  • Quoted flat and in writing before it starts
  • Built and supported in-house
  • Lands in the same system, not one more app

Four Examples, Not a List

The Same Platform, Shaped to Your Trade

Same core, different rules, different numbers, different paperwork.

  • Field Service - HVAC, plumbing, electrical, roofing, cleaning and the other trades. Available today.
  • Consulting - agencies and professional services. Available today.
  • Maritime and Freight - configurations in development. Their columns show what is being built, and we will reach out when yours is ready.

These are samples, not the list. An unlisted industry is a build, not a blocker.

Pick your trade at the top of a column. The chart lights it up, then writes it out in full underneath. Until you do, it cycles on its own. Every row ships today for Field Service and Consulting; the Maritime and Freight columns describe the configurations in development.

One platform in four example industry configurations: what each capability does in each. Field Service and Consulting ship today; Maritime and Freight are in development.
Capability For: HVAC · Plumbing · Electrical · Cleaning & Janitorial · Landscaping & Lawn Care · Pest Control · Roofing · Appliance Repair · Handyman · Pool Service · Snow Removal · Garage Door For: Management Consulting · IT & MSP Services · Marketing & Creative Agencies · Accounting & Bookkeeping · Engineering & Design · Independent Consultants For: Charter Fleets · Sportfishing · Dive Operators · Sightseeing & Sunset Cruises · Island & Passenger Transfer · Marine Services For: Truckload Carriers · LTL & Consolidation · Reefer & Temperature-Controlled · Flatbed & Oversize · Drayage · Freight Brokers & 3PLs · Private Fleets
Scheduling & Dispatch Drag work onto the job calendar, assign the crew, and resize an appointment that runs long. The rest of the day re-flows around it instead of quietly going wrong. The engagement calendar carries the milestone dates, so a date that slips shows up on the schedule instead of only in a status document. A charter board rather than a job list, with the departure window, tide and weather notes sitting on the booking the dispatcher is actually looking at. A load board that shows the lane, not just the stop: pickup, delivery and everything already committed on that lane, on one screen.
Records With Full History One record per address: the equipment on site, every past visit, the quotes and what was actually paid. Whoever you send today arrives knowing what the last crew found. Every engagement, proposal, contact and invoice on one client record, so the renewal conversation starts from what was delivered and what was billed, not from memory. Past charters, party size, vessel preference and the waivers already on file, so a returning guest is booked without re-collecting the paperwork. Lanes you have run for them, the rates agreed, tender history and how the last deliveries actually went, so you quote the next lane off your own numbers.
Quote → Work, No Retyping Approve the quote and its line items, price and duration carry onto the calendar untouched. Nothing is retyped, so nothing is retyped wrong. Scope, rate and milestone dates come across from the signature, so the project runs against the terms the client actually agreed to. The accepted rate books the vessel and the crew with it, and holds the date against the rest of the board. Lane, equipment type and accessorial terms are already set. The rate you quoted is the rate you invoice.
Invoicing & Payments The invoice is ready to send the moment the job closes, before the crew is back, and receivables age where you can see them. Bill by retainer, by milestone or by logged hours; the time entries roll straight onto the invoice without a month-end rebuild. Deposit at booking and balance at departure, with the charter’s extras on the same invoice rather than a second one nobody chases. Invoice per load or per settlement run, with accessorials on the same document as the linehaul.
Time Tracking & Costing Crews clock in against a specific job from their own phone, so labor lands on the right job and margin is calculated from logged hours instead of estimated. Every entry carries a rate and a billable flag and feeds both the invoice and the retainer position, with no month-end reconstruction from calendars. Crew hours log against the charter, and the rest window you record is visible on the board when the next departure is being crewed. Driver hours log against the load they were run on. CDL class and the duty hours you hold on file are surfaced when a driver is assigned. It is a scheduling check against your own records, not an ELD.
Documents & E-Sign Work orders, estimates and sign-off sheets signed on the crew’s phone at the door and filed on the job before they leave the driveway. Statements of work and contracts sent for signature and filed against the client and the engagement, so nothing starts on a verbal. Liability waivers and passenger manifests signed before the vessel leaves the dock, not chased down afterwards. Bills of lading and proof of delivery captured at the dock and filed on the load they belong to, attached to the invoice instead of sitting in someone’s phone.
Tasks & Team Chat The photo, the change order and the customer’s “while you’re here” live on the job instead of in a group text. The office sees it without being called. Discussion sits on the engagement and every task hangs off the milestone it affects, so a slipping task shows up as a slipping date. One thread all three read, so a fuel delay or a guest change arrives once instead of as three separate phone calls. Dispatch and driver talk on the load itself, and the open tasks hand over to the next dispatcher intact instead of living in one person’s phone.
Reports & KPIs Revenue, margin and utilization by job, crew and service, built to the figures you actually run the business on. Billable utilization, realization and project health across the whole portfolio, not one project at a time. Yield per charter, per vessel and per season, sitting next to the capacity you can still sell. Revenue per mile, per lane and per truck, with deadhead and fill rate alongside it.
Branded Client Portal Under your branding, the customer approves the quote, follows the visit through its stages and pays. Those are the three calls your office takes most. Clients follow milestone progress, sign off deliverables and settle invoices in your branding, so status is something they check rather than something you write. Guests confirm the booking, sign their waivers and see the balance due, so the paperwork is done before anyone reaches the slip. Shippers see where the freight is and pull the BOL and POD themselves, in your branding. Fewer check calls, and nobody has to answer them.
What This Build Adds When a job runs past its window, the office is prompted to call the next customer before that customer calls you. Hours used against hours included on every project card, summed from the time entries as they are logged, so you see the overrun in week two, not at invoicing. Assignment checks the license, endorsement and rest window you hold on file and flags a captain who is not clear before the charter is crewed. It checks your records, not the Coast Guard’s. An offer nobody answers moves to the next name on your list, across channels, until someone takes it or the list runs out, and the alert center shows which channel actually reached them.

Who decides, and what the compliance checks are. You set the order your people are offered work in, and it can be overridden or switched off. MinMax Pro is a tool for making the call, not a system that makes it for you - and like any software, what it ranks, flags or suggests can be incomplete or wrong, so a person reviews it before anything rides on it. Credential and duty-hour tracking is a scheduling safeguard checked against your own records, not a system of record for FMCSA or USCG compliance. Both statements in full →

What You Can Cancel

One Workspace Instead of a Dozen Subscriptions

A booking link. A scheduling app. A customer database. Quoting and invoicing. A time clock, a project board, team chat, a review tool, a customer portal, and the spreadsheet holding it all together. Already built in.

Replaces the Scheduling & Dispatch App

Stop paying an app just to tell people where to be.

  • Drag work onto the calendar and assign the right person
  • Stretch a job that runs long - the day adjusts around it

Replaces the Customer Database

Every visit, every unit on site, every quote and payment - on the customer.

  • Whoever you send arrives knowing what the last person found
  • Your newest hire looks like your most experienced one

Replaces the Quoting & Invoicing Tools

Approved online, scheduled automatically, invoiced on close.

  • No retyping between the quote and the job
  • See who paid, who is late, and what is sitting in receivables

Replaces the Time Clock & the Spreadsheet

Your crew clocks in against a job, from their own phone.

  • Hours land on the right job, and they get paid for all of them
  • Margin is calculated, not guessed
  • Revenue and utilization update as the day happens

Replaces the Booking Link & Portal Add-On

Customers book themselves, then sign in under your logo and colors.

  • They see upcoming work, approve quotes and pay what they owe
  • The booking page carries a small “Powered by MinMax Pro” credit, which the custom tier removes

Replaces the Chat App & Project Board

The answer to “where is that?” is wherever the work is.

  • Files sit on the customer, the job or the project
  • Tasks carry owners and due dates
  • Team chat stays in the workspace

Frequently Asked Questions

What Owners Ask Before They Sign Up

What if my industry isn’t mentioned?
The builds shown on this page are examples of the same platform configured, not a list of the industries it serves: Field Service and Consulting ship today, and Maritime charter and Freight are in development. The terminology, workflows and modules of the whole workspace are set to how your business talks. If your trade is not one of the examples, we build the configuration ourselves. It is scoped and priced in writing before anything starts, by the same people who build the platform.
What does MinMax Pro cost?
One flat monthly subscription per workspace, sized by team: the plans differ only in how many team seats they include, never in features, and nothing is ever billed per user. The current price for every plan is shown on the signup page before you enter anything, whichever industry build you pick; the unlimited-seat Enterprise plan is quoted flat for your team, starting from the floor shown there. The first 30 days are free and there is no long-term contract. Every module is in every plan, along with the client portal, your logo and business name on that portal and on the documents you send, and support. There is no setup or configuration fee (a large data migration is the one exception: it is scoped and quoted in writing first), and no sales call to sit through: you sign yourself up, and an Enterprise quote is requested from the signup page and comes back in writing. The one optional paid extra is custom branding of your portal, requested from Brand Studio after you sign up; its one-time fee is stated on the signup page and billed when the work begins. Custom reports or workflows the platform does not have yet are quoted flat, in writing, before that work starts: half up front, half on delivery. What is in the subscription, in full →
How long does it take to get set up?
Setup is designed to finish in one sitting: you pick your industry, import your customer or client list, add your crew, and start booking work the same day. A straightforward list out of a spreadsheet is an afternoon; a large migration out of several legacy systems is a scoped, quoted piece of work - what rollout involves, honestly →. There is nothing to install. MinMax Pro runs in the browser on desktop, tablet and phone.
Can I try MinMax Pro before committing?
Yes. A live demo workspace is loaded with sample customers, jobs, projects and invoices so you can click through it before you talk to anyone. Open the demo and it signs itself in, with nothing to fill out. The sample records are made up; the software is not.
Do my customers get their own login?
Yes. Every account includes a client portal where your customers can see upcoming work, approve quotes and proposals, view invoices and message your office. The portal carries your own business name and logo, and so do the documents you send. The workspace your team signs in to keeps the MinMax Pro mark, and the portal and the public booking page carry a small “Powered by MinMax Pro” credit, which the custom tier removes.
Who builds and supports MinMax Pro?
MinMax Pro is built and supported by MinMax Strategies LLC, an AI, automation and IT consulting firm based in Grand Rapids, Michigan that works with small businesses nationwide. That is deliberate: we answer your email and we write the code, so a custom report or a new workflow is a scoped conversation with us rather than a feature request into somebody's backlog.
Does MinMax Pro replace my accounting software?
It covers the operations side of getting paid: quotes, invoicing, payment status, overdue tracking and job costing. Your records export to CSV whenever you need them. It is not a general ledger, and there is no direct QuickBooks sync today. If a sync matters to your operation, that is a scoped custom build: quoted flat, in writing, before any work starts.

The full FAQ also covers custom builds and how your data is handled →

Getting Started

From Signup to Booked Work in One Sitting

No sales call, no implementation fee, and nothing to install. You sign yourself up, and the first 30 days are free.

1

Pick Your Industry

Choose the configuration that matches how you work. The workspace comes up speaking your trade's language, with your modules already in place.

Self-Serve
2

Bring Your People and Customers

Export your customer or client list from the tool you are leaving, import it, add your crew, and put your logo and colors on every screen your customers see.

CSV Import
3

Book the First Job

Take the next call inside the system: quote it, schedule it, dispatch it. The same record runs through to the invoice.

Same Day

See the Whole Stack in One System

The demo is already loaded with sample customers, jobs and invoices, so you can see exactly what you would be cancelling. No form, no credentials - the button signs you straight in.

Try the Demo Start Your 30-Day Free Trial

Free for 30 days - nothing is charged for your plan until your trial ends, and you can cancel anytime before then.