All-in-one business software
Book the job, send the quote, dispatch the crew, track the hours and get the invoice out — without retyping the same thing five times. It runs in a browser, so there is nothing to install and setup takes an afternoon. And if MinMax Pro doesn't do something your business needs, we price that work and build it ourselves.
Why it fits your business
Most systems make you work their way. This one takes on your terminology, your reports and your branding — and we extend it as your operation changes.
Nobody on your team has to learn a new vocabulary. The workspace uses the words you already use, whether those are jobs and crews, projects and retainers, charters and captains, or loads and drivers. That is the difference between software your crew adopts in a week and software they work around for a year.
Reporting is built to the figures you actually run the business on, not a fixed set of canned charts. Name the number you check every Monday and it goes on the dashboard.
We build and support the platform ourselves, in-house — so a custom report or a new workflow is a scoped conversation with the people who write the code, not a feature request into somebody's backlog.
Your customers get their own login to see upcoming work, approve a quote without a phone call, and see what they owe — under your logo, your colors and your business name. Same for the workspace your team uses every day. No MinMax Pro branding on anything your customers see.
One platform, shaped four ways
Every column below is the same platform configured to a different operation — same core, different rules, different numbers, different paperwork. Samples, not the list of industries we serve. An unlisted industry is a build, not a blocker.
Pick one to highlight its column
Every row below is in the platform for all four. Hover, tap or tab any cell for how that capability works in that operation — and any column head for the industries that configuration covers.
| Capability | Trades For: HVAC · Plumbing · Electrical · Cleaning & Janitorial · Landscaping & Lawn Care · Pest Control · Roofing · Appliance Repair · Handyman · Pool Service · Snow Removal · Garage Door CalledJobsCrewsCustomersWork Orders | Professional Services For: Management Consulting · IT & MSP Services · Marketing & Creative Agencies · Accounting & Bookkeeping · Engineering & Design · Independent Consultants CalledClientsProjectsProposalsTime Entries | Charter & Marine For: Charter Fleets · Sportfishing · Dive Operators · Sightseeing & Sunset Cruises · Island & Passenger Transfer · Marine Services CalledChartersCaptainsVesselsDeparture Ports | Carriers & 3PL For: Truckload Carriers · LTL & Consolidation · Reefer & Temperature-Controlled · Flatbed & Oversize · Drayage · Freight Brokers & 3PLs · Private Fleets CalledLoadsDriversVehiclesPickup & Delivery |
|---|---|---|---|---|
| Scheduling & Dispatch | Drag work onto the job calendar, assign the crew, and resize an appointment that runs long — the rest of the day re-flows around it instead of quietly going wrong. | The engagement calendar carries the milestone dates, so a date that slips shows up on the schedule instead of only in a status document. | A charter board rather than a job list, with the departure window, tide and weather notes sitting on the booking the dispatcher is actually looking at. | A load board that shows the lane, not just the stop — pickup, delivery and everything already committed on that lane, on one screen. |
| Records With Full History | One record per address: the equipment on site, every past visit, the quotes and what was actually paid. Whoever you send today arrives knowing what the last crew found. | Every engagement, proposal, contact and invoice on one client record — so the renewal conversation starts from what was delivered and what was billed, not from memory. | Past charters, party size, vessel preference and the waivers already on file, so a returning guest is booked without re-collecting the paperwork. | Lanes you have run for them, the rates agreed, tender history and how the last deliveries actually went — so you quote the next lane off your own numbers. |
| Quote → Work, No Retyping | Approve the quote and its line items, price and duration carry onto the calendar untouched. Nothing is retyped, so nothing is retyped wrong. | Scope, rate and milestone dates come across from the signature, so the project runs against the terms the client actually agreed to. | The accepted rate books the vessel and the crew with it, and holds the date against the rest of the board. | Lane, equipment type and accessorial terms are already set — the rate you quoted is the rate you invoice. |
| Invoicing & Payments | The invoice is ready to send the moment the job closes — before the crew is back — and receivables age where you can see them. | Bill by retainer, by milestone or by logged hours; the time entries roll straight onto the invoice without a month-end rebuild. | Deposit at booking and balance at departure, with the charter’s extras on the same invoice rather than a second one nobody chases. | Invoice per load or per settlement run, with accessorials on the same document as the linehaul. |
| Time Tracking & Costing | Crews clock in against a specific job from their own phone, so labor lands on the right job and margin is calculated from logged hours instead of estimated. | Every entry carries a rate and a billable flag and feeds both the invoice and the retainer position — no month-end reconstruction from calendars. | Crew hours log against the charter, and the rest window you record is visible on the board when the next departure is being crewed. | Driver hours log against the load they were run on. CDL class and the duty hours you hold on file are surfaced when a driver is assigned — a scheduling check against your own records, not an ELD. |
| Documents & E-Sign | Work orders, estimates and sign-off sheets signed on the crew’s phone at the door and filed on the job before they leave the driveway. | Statements of work and contracts sent for signature and filed against the client and the engagement, so nothing starts on a verbal. | Liability waivers and passenger manifests signed before the vessel leaves the dock, not chased down afterwards. | Bills of lading and proof of delivery captured at the dock and filed on the load they belong to — attached to the invoice, not sitting in someone’s phone. |
| Tasks & Team Chat | The photo, the change order and the customer’s “while you’re here” live on the job instead of in a group text. The office sees it without being called. | Discussion sits on the engagement and every task hangs off the milestone it affects, so a slipping task shows up as a slipping date. | One thread all three read, so a fuel delay or a guest change arrives once instead of as three separate phone calls. | Dispatch and driver talk on the load itself, and the open tasks hand over to the next dispatcher intact instead of living in one person’s phone. |
| Reports & KPIs | Revenue, margin and utilization by job, crew and service — built to the figures you actually run the business on. | Billable utilization, realization and project health across the whole portfolio, not one project at a time. | Yield per charter, per vessel and per season, sitting next to the capacity you can still sell. | Revenue per mile, per lane and per truck, with deadhead and fill rate alongside it. |
| White-Label Client Portal | Under your branding, the customer approves the quote, follows the visit through its stages and pays — the three calls your office takes most. | Clients follow milestone progress, sign off deliverables and settle invoices in your branding, so status is something they check rather than something you write. | Guests confirm the booking, sign their waivers and see the balance due, so the paperwork is done before anyone reaches the slip. | Shippers see where the freight is and pull the BOL and POD themselves, in your branding. The check calls stop without anyone having to answer them. |
| Built-In Business Academy | Field-service courses next to the shared AI, digital-skills and business catalog. Assigned per person, progress kept on their record, inside the workspace they already clock into. | Courses on scoping, delivering and getting paid for expertise, plus the shared AI and business catalog — assigned per person with progress on the staff record. | Logistics and operations courses surface first here and the whole catalog stays open to every seat. Progress sits on the crew record. It is training, not a credential. | Logistics and 3PL courses surface first for carriers and brokers, with the rest of the catalog open to drivers and dispatch alike. It is training, not a credential. |
| What This Build Adds | When a job runs past its window, the office is prompted to call the next customer — before that customer calls you. | Hours used against hours included on every project card, summed from the time entries as they are logged — so you see the overrun in week two, not at invoicing. | Assignment checks the license, endorsement and rest window you hold on file and flags a captain who is not clear before the charter is crewed. It checks your records — it does not read the Coast Guard’s. | An offer nobody answers moves to the next name on your list, across channels, until someone takes it or the list runs out — and the alert center shows which channel actually reached them. |
One core. Every column is the same spine. What a configuration changes is the rules it applies, the numbers it reports and the documents it produces — and the language on top of them. Switching does not move you to a different product, and it does not leave your data behind.
Who decides, and what the compliance checks are. You set the order your people are offered work in, and it can be overridden or switched off — MinMax Pro is a tool for making the call, not a system that makes it for you. Credential and duty-hour tracking is a scheduling safeguard, not a system of record for FMCSA or USCG compliance. Both statements in full →
What's inside
A scheduling app, a spreadsheet of customers, an invoicing tool, a shared drive and a group chat. MinMax Pro is the single system those five were trying to be.
Stop losing an hour every morning to phone calls about who is going where. Drag work onto the calendar, assign the right person, and stretch a job that runs long so the rest of the day re-flows around it instead of quietly going wrong.
Every past visit, the equipment on site, the quotes and what was actually paid all live on the customer. Whoever you send today arrives knowing what the last person found, so your newest hire looks like your most experienced one.
The approved quote becomes the scheduled job with no retyping, and the invoice goes out when it closes. Then you see who paid, who is late, and what is sitting in receivables.
Your team clocks in against a specific job from their own phone, so their hours land on the right job and they get paid for all of them — and your margin is calculated instead of guessed. Revenue and utilization update as the day happens.
One screen for what needs a human right now: overdue invoices, unassigned work, schedule conflicts, expiring credentials — with escalation that moves to the next person until someone can take it.
47 courses across six tracks sit in the Training tab, ready to assign on day one. Your crew learns on the clock, in the workspace they already sign into, with no second login and no separate subscription for you to justify.
Straight answers
Four more questions — training, custom builds, and what we do and don’t track →
The demo workspace is open — every industry example, sample customers, jobs, charters, loads and invoices. No form, no credentials to type: the button signs you straight in.